Legal Secretary - Solicitor General Unit
*To move forward in the recruiting process ALL applicants are required to:
- Attach a current Resume
- Cover Letter
- Attach "Department of Law Employment Application" (click link to obtain: http://law.georgia.gov/careers/application-forms)
- Attach copies of official undergraduate transcripts
If the file is too large to attach please email the document(s) to [email protected] to include the position title - application material(s) in the subject line.
The mission of the Department of Law is to serve the citizens of the State of Georgia by providing legal representation of the highest quality to the agencies, officers and employees of state government and by honorably and vigorously carrying out the constitutional and statutory responsibilities of the Attorney General. The Department of Law is organized into the Executive Office, five legal divisions, four specialty units and an operations division.
Under general supervision, position provides administrative and clerical support to attorneys within the Solicitor General Unit. Duties include but are not limited to using advanced word-processing skills to edit and prepare legal documents; preparing files for submission to courts; opening & closing case files; responding to and routing telephone calls; using Microsoft Excel to input and track cases; using legal related software to document attorney work & time, maintaining time & leave records for attorneys; maintaining case files, etc. This position may work closely with the section’s attorneys and paralegal(s).
Specific Duties & Responsibilities
- Prepares pleadings and other legal documents for filing with the courts and service on opposing counsel/parties.
- Utilizes E-filing as designated by individual courts.
- Answers telephone calls; takes detailed messages and/or routes telephone calls to appropriate personnel; responds when appropriate to calls from clients, attorneys, and citizens; and provides general information or transfers calls to other divisions of the office as appropriate.
- Prepares, copies, faxes, scans, emails and/or mails a variety of legal documents, correspondence, and other materials.
- Prepares and types matter information on new cases in CMS.
- Creates files for open matters.
- Organizes and maintains filing systems of all relevant legal documents on matters/cases; maintains section files.
- Handles incoming mail and packages for the section and/or division.
- Prepares for delivery and sends outgoing documents, packages, and other materials to appropriate parties.
- Conducts clerical research to respond to inquiries, questions, or requests.
- Data entry to maintaining databases and reports.
- Uses computer software to perform clerical assignments.
- Attends section, division, and departmental meetings as required.
- Closes files and coordinates the removal of closed files; transports closed files to storage area; and boxes and handles logistics for closed files to send off site.
- Provides assistance to other sections within the division with support duties when needed.
- May monitor the use of and maintain an adequate inventory of office supplies and equipment for section’s personnel.
- May maintain records of leave balances for section personnel.
- May work on organizational and other special projects as requested by section personnel.
- May maintain and update contact information lists for SAAGs who represent section’s clients; may distribute those updated lists to attorneys on a regular basis.
- May establish and/or maintain record-keeping and filing systems and/or reference manuals/materials.
- May maintain calendars (including electronic calendars) and schedule appointments, meetings, and/or conferences of section personnel.
- May make travel, lodging, and/or equipment arrangements for section attorneys related to court appearances, training seminars, etc.
- Interacts with clients and contacts in a way that promotes respect, encourages cooperation, and contributes to excellent performance.
- Perform other related duties as required.
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this title. They do not include all job duties performed by employees on this job title, and every position does not necessarily require these duties.
One (1) year of demonstrated experience performing advanced administrative and clerical tasks including experience utilizing Microsoft Office applications in a legal environment. Ability to type approximately 40 words per minute (wpm) and passing of technical skills assessment tests.
Additional years of administrative experience in a legal environment.
A criminal background check is completed on all candidates; employment is also contingent upon the completion and satisfactory results of the background investigation. Candidates strongly considered for the position will also be required to submit a Department of Law employment application & waiver, Georgia Department of Revenue Tax Clearance letter and copies of official college transcripts.
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All applicants are considered and may be screened for the preferred qualifications of the position, and may not necessarily receive an interview. Applicants not selected for an interview will not receive notification.
SALARY COMMENSURATE WITH EXPERIENCE.
Position posted until filled.